Genesee Community College

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Genesee Community College Privacy Statement

Genesee's Commitment to Privacy

Genesee Community College (Genesee) is committed to protecting your privacy. This website is designed to make it easier and more efficient for individuals and businesses to interact with Genesee. We recognize that it is critical for individuals and businesses to be confident that their privacy is protected when they visit the Genesee website.

This statement describes Genesee's privacy practices regarding information collected from users of this website. This statement describes what information is collected and how that information is used. This statement is consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, the Family Educational Rights & Privacy Act (FERPA), and the Personal Privacy Protection Law.

Genesee does not collect any personal information about you unless you provide that information voluntarily by filing an application, sending an email, responding to a survey, enabling your computer to reveal your username on that system, or completing an online transaction.

Information Collected Automatically When You Visit this Website

Genesee automatically collects and stores the following information about each website visit:

  • IP Address. The hostname or Internet Protocol address of the user requesting access to the Genesee website.
  • Method. The request method used.
  • Referrer. The referrer specifies the web page from which the user accessed the current web page.
  • Request. The exact request the user made.
  • Status. The status code the server returned to the user.
  • System Date. The date and time of the user's request.
  • Universal Resource Identifier (URI). The location of a resource on the server.
  • URI Query String. Anything after the question mark in a URI.
  • User Agent. The user agent information includes the type of browser, its version, and the operating system on which that the browser is running.

The information above is collected for internal statistical analysis only and is used to help us to improve this website's content, navigation, and user experience. Genesee will neither sell or otherwise disclose the information collected from our website for non-university commercial marketing purposes.

Cookies

To better serve you, we use 'cookies' to enhance or customize your visit to this website. Cookies are simple text files stored on your web browser to provide a means of distinguishing among users of this website. The use of cookies is a standard practice among Internet websites. To better serve you, we use "session cookies" to enhance or customize your visit to this website. Session cookies can be created automatically on the device you use to access genesee.edu. A session cookie is erased during operation of your browser or when your browser is closed. These session cookies do not contain personal information and do not compromise your privacy or security. We may use the cookie feature to store a randomly generated identifying tag on the device you use to access this website.

Information Collected When You Email Genesee or Complete a Transaction

During your visit to Genesee's website you may send an email to Genesee. Your email address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your email address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another Genesee contact for appropriate action. Your email address is not collected for non-university commercial purposes and Genesee will not sell or otherwise disclose your email address for non-university commercial purposes.

During your visit to Genesee's website you may complete a transaction such as a survey, registration, application, or other business transaction. The information collected by Genesee, including personal information volunteered by you in completing the transaction, is used by Genesee and may be disclosed by Genesee for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.

Genesee does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an email will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access. Genesee strongly encourages parents and teachers to be involved in children's Internet activities and to provide guidance whenever children are asked to provide personal information online.

Information and Choice

As noted above, Genesee does not collect any personal information about you unless you provide that information voluntarily by filing an application, sending an email, responding to a survey, enabling your computer to reveal your username on that system, or completing an online transaction.

You may choose not engage in any of these activities. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it may not normally have an impact on your ability to take advantage of other features of this website, including some browsing or downloading information.

Disclosure of Information Collected Through This Website

The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. Genesee will only collect personal information through this website or disclose personal information collected through this website if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to Genesee by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by Genesee for the purposes for which the user disclosed the information to the Genesee, as was reasonably ascertainable from the nature and terms of the disclosure.

Genesee may however collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of Genesee, or necessary for Genesee to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

The disclosure of information, including personal information, collected via this website is subject to the provisions of the Freedom of Information Law, the Family Educational Rights & Privacy Act (FERPA), and the Personal Privacy Protection Law.

Genesee may also disclose personal information to federal, state or local law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to Genesee's information technology assets.

Retention of Information Collected Through this website

The information collected through genesee.edu is retained by Genesee in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. In general, the Internet services logs of Genesee, comprising electronic files or automated logs created to monitor access and use of Agency services provided through genesee.edu, are archived for future reference. Information, including personal information, that you submit in an e-mail or when you complete a survey, application, financial transaction, registration form, or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these records retention and disposition schedules may be obtained through the Internet privacy statement contact listed in this statement.

Access to and Correction of Personal Information Collected Through this Website

Any user may submit a request to Genesee's privacy compliance office to determine whether personal information pertaining to that user has been collected through this website. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance office is:

Internet Privacy Compliance Office
c/o Computer Services T-212
Genesee Community College
One College Rd.
Batavia, NY 14020

The privacy compliance office shall, within five (5) business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.

In the event that Genesee has collected personal information pertaining to a user through genesee.edu and that information is to be provided to the user pursuant to the user's request, the privacy compliance office shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through this Website

Genesee is strongly committed to protecting personal information collected through this website against unauthorized access, use or disclosure. Consequently, Genesee limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.

In addition, Genesee has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For website security purposes and to maintain the availability of the website for all users, Genesee employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this website.

Links to External Websites

In order to provide users with certain information, this website provides links to the websites of other organizations. Such links provided on this website do not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website.

Disclaimer of Liability

It should be noted that the information provided in this privacy statement should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through Genesee. Although every effort is made to provide accurate and complete information, we cannot guarantee that there will be no errors. With respect to documents and information on this website neither Genesee, nor their employees and contractors make any warranty, expressed or implied, including the warranties of merchantability and fitness for a particular purpose with respect to documents available from this website. Additionally, Genesee assumes no legal liability for the accuracy, completeness, or usefulness of any information or process disclosed herein and do not represent that use of such information or process would not infringe on privately owned rights.

Contact Information

For questions regarding this Internet privacy statement, please contact our privacy officer via e-mail at webmaster@genesee.edu or by regular mail at:

Internet Privacy Compliance Office
c/o Computer Services T-212
Genesee Community College
One College Rd.
Batavia, NY 14020

Definitions

The following definitions apply to, and appear in italics, in this statement: